MainStem allows users to handle 100% of their purchasing through the Mainstem Procurement Platform. In some instances, a user will create a PO for a vendor that is not on the MainStem Marketplace, or considered "Out of Network."
A "Private" or "Out Of Network" Supplier is a vendor that MainStem has no relationship with and therefore MainStem does not manage the payment or logistics for that order. These vendors consist of Punch Out Orders or Vendors listed as "Private" on a PO.
MainStem does, however, give an individual user the ability to add tracking information, adjust item level pricing, add shipping fees and complete private invoices.
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Click on Purchase Orders
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Click On A PO That Has A "Private" Vendor Purchase on It
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Identify The "Private" Vendor on the PO
The MainStem Procurement Platform will automatically identify a vendor listed on a PO as "Private" Or Verified.
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Click on Complete Private Invoice
Once the user has identified the "Private" Supplier, the user will notice a button on the individual vendor invoice that allows the to "Complete Private Invoice"
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Accept Order
Once a user clicks the "Complete Private Invoice" button, the user will impersonate the Private Vendor, where they can Accept the Order
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Accept Invoice
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Add Tracking Information
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Select Carrier
A user must enter tracking information for the invoice to be completed as MainStem only recognizes invoices as complete once they have been shipped.
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Click Complete Invoice
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Click on Confirm
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The Invoice Has Now Been Moved to Complete Status
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Click on the Order Number
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Payment and Status Will Both Now Be Set To Complete
